Independent FOG Compliance Records • Cloud-Based & Mobile-First

Independent FOG Compliance Records
For Multi-Site Food Businesses

Capture kitchen checks in minutes. Verify every entry. Create trusted compliance records for regulators, insurers and franchise partners.

Request a Pilot Explore Platform
1. Capture Activities
2. Verify Records
3. Seal Tamper-Evident
4. Share with EHOs & Insurers
https://app.draintrace.co.uk/estate/compliance-live Live Verification Active
UK
Gourmet Estates UK
Multi-Site Operator (48 Sites)
Estate Compliance Index
99.4% Optimal
48 of 48 sites fully verified
Tamper-Evident Sealed Logs
1,842 SHA-256
0 missing • 0 overdue contractor visits
EHO & Insurer Packs Ready

Watermarked, append-only compliance export prepared for regional inspection.

Generate Record Pack

Estate Compliance Monitor

Continuous FOG management tracking across regional restaurant sites

All Regions Greater London Midlands North West
Restaurant Location Equipment & Asset Last Kitchen Capture Verification Status Audit Hash Action
📍
London Central (Soho) Site #UK-041 • QSR Format
GRU + Biological Dosing
Today, 09:14 < 2 min check
Verified & Sealed #8f2a...c941 View Pack
📍
Manchester Piccadilly Site #UK-018 • High Volume Dining
Passive Separator 2500L
Today, 08:45 Contractor Pump-out
Verified & Sealed #e34d...77b2 View Pack
📍
Birmingham Bullring Site #UK-029 • Fast Casual
Automatic Grease Trap
Today, 07:50 Shift Manager Capture
Verified & Sealed #51ac...90e3 View Pack
📍
Leeds Trinity Site #UK-033 • Pub & Kitchen
Under-sink GRU Units
Yesterday, 22:15 Closing Checklist
Verified & Sealed #09ff...432a View Pack
Verification Engine Active: Cross-referenced contractor waste transfer notes with Scottish Water & Thames Water drainage specifications. All parameters conform to BS EN 1825.
Tamper-Proof Seal
DrainTrace Mobile
Offline-Ready Sync
London Central (Kitchen 1)
Daily FOG Guided Capture
⏱ Target: Under 2 Mins
Step 1 of 3
Grease Trap Fill Level & Photo
FOG Level Reading: 28% (Normal)
Step 2 of 3
Maintenance & Dosing Checklist
✓ Strainer basket cleared
✓ Biological fluid level verified
Kitchen Friendly UI

Designed for Busy Chefs & Shift Managers

Kitchen teams shouldn't wrestle with complex compliance paperwork during busy food service. DrainTrace guided capture was built by restaurant operations veterans to take less than 120 seconds per day.

  • Instant Photo Capture & Fill Level: Visual verification with timestamped, geofenced proof.
  • 100% Offline-First Architecture: Works seamlessly in subterranean kitchens and walk-in basements. Automatically synchronises when Wi-Fi or 4G restores.
  • Zero Training Required: Intuitive 3-step checklist ensures 100% kitchen team adherence.
💡 Eliminates illegible paper logs, missing contractor records and frantic scrambles before EHO audits.
360,000

UK food-service establishments producing FOG every trading day

0.15%

follow FOG management best practice in full

2-minute

guided kitchen capture

£39

Starting from £39 per site/month

Operational Reality to Digital Proof

Turning Kitchen Compliance Into Trusted Digital Evidence

Traditional paper records and contractor reports do not provide continuous visibility across multi-site food businesses. DrainTrace provides an independent digital compliance record that shows how every kitchen manages FOG compliance over time.

Traditional Paper Records & Disjointed Contractor Sheets

The Fragmented Compliance Trap

  • ✕ No Continuous Visibility: Head office only discovers maintenance issues during emergencies, sewer blockages or enforcement notices.
  • ✕ Unverifiable Paper Clipboards: Kitchen tick-sheets easily filled in retroactively before inspections, lacking evidentiary standing.
  • ✕ Scattered Contractor Reports: Waste transfer notes, grease collector invoices and service logs trapped in disparate folders.
  • ✕ Heightened Legal & Financial Risk: Severe vulnerability to Section 111 Water Industry Act 1991 prosecutions and rejected insurance claims.
DrainTrace Independent Digital Platform

Continuous, Tamper-Evident Certainty

  • ✓ Continuous 24/7 Estate Oversight: Real-time dashboard visibility across 5 to 500+ restaurant, pub and franchise locations.
  • ✓ Under-Two-Minute Guided Capture: Standardised, photo-verified kitchen checklists with automated timestamping.
  • ✓ Automated Verification Engine: Automatically reconciles contractor service intervals against grease equipment specs.
  • ✓ Instant Stakeholder Sharing: Generate tamper-evident Record Packs and secure Share Links for EHOs, water companies and insurers.

Target Users Across Food Service

Multi-Site Restaurant Groups Pub Groups Franchise Networks Quick-Service Restaurant Operators Contract Caterers Insurers Water Companies

External Audiences Receiving Reports

Environmental Health Officers (EHOs) Water Companies Insurance Providers Franchisors
Operational & Technical Leadership

Built by Food Service Operators & Technology Leaders

DrainTrace was conceived directly on the kitchen floor and engineered for enterprise-scale reliability.

Maria Farooq

Founder & Chief Executive Officer
Water Science & Restaurant Operations
MSc Water and Environmental Management
MSc Chemistry
11.5 years of Pizza Hut restaurant operations experience
Shift Manager experience
Background in food quality, health & safety, compliance and restaurant operations

Hamza Khan

Chief Technology Officer
Cloud Architecture & Verification Systems
Responsible for:
Platform architecture
Mobile application development
Verification Engine
Cloud infrastructure
Security and scalability
The Solution

The DrainTrace Compliance Platform

An end-to-end digital compliance ecosystem engineered to independently capture kitchen activities, verify service adherence, seal audit logs, and share verified reports.

Digital Asset Tracking

1. ASSET REGISTER

Digital record of all FOG-related assets across your entire estate.

Asset Scope:
  • Grease separators
  • Grease Removal Units (GRUs)
  • Dosing systems
  • Equipment information & capacity
  • Maintenance intervals
  • Contract requirements
Under 2 Mins

2. GUIDED CAPTURE

A frictionless mobile workflow allowing kitchen teams to record compliance on any smartphone or tablet.

Kitchen Capture Workflow:
  • Photos with automatic timestamping
  • Fill levels and separator readings
  • Compliance checklists & dosing confirmations
Completed in under two minutes Offline-first Syncs automatically when connection returns
Intelligence Layer

3. VERIFICATION ENGINE

The core intelligence layer that independently validates every compliance entry against operational baselines.

Verifies Every Entry Against:
  • Maintenance contracts
  • Service intervals
  • Previous compliance history
  • Trends and patterns
Proactively Identifies:
Missing records Overdue servicing Inconsistent entries Potential inaccurate records
Contractor Accountability

4. CONTRACTOR VISIT LOG

Accurately capture contractor maintenance and waste pump-out activities without paperwork hassles.

Capture Methods Supported:
  • Invoice photos
  • Service documents & waste transfer notes
  • QR codes for on-site contractor check-in
  • API connections for automated contractor sync
Multi-Site Visibility

5. ESTATE DASHBOARD

Provide head-office, compliance managers, and operations directors continuous estate-wide visibility.

Estate Control Features:
  • Compliance status in real time
  • Regional grouping (e.g., London, Midlands, Scotland)
  • Brand grouping for multi-brand operators
  • Risk identification & predictive alerting
  • Benchmarking across locations
Tamper-Evident Proof

6. SEALED RECORD STORE

Creates trusted compliance evidence that stands up to regulatory scrutiny and legal audits.

Cryptographic Integrity Architecture:
  • Append-only records (cannot be overwritten or deleted)
  • Hash verification (cryptographic validation)
  • Watermarked exports with time-sensitive signatures
  • Timestamp records with immutable sequencing
  • Complete audit history for every action
One-Click Exports

7. RECORD PACKS

Generate comprehensive, independently verified compliance reports tailored for external authorities in seconds.

Targeted Compliance Packs For:
  • Environmental Health Officers (EHOs)
  • Water companies (trade effluent compliance)
  • Insurers (risk mitigation and claim verification)
  • Franchisors (brand-standard compliance validation)
Frictionless Access

8. SHARE LINKS

Allow external stakeholders to view verified compliance records without requiring an account.

Stakeholder Access Benefits:
  • Secure read-only verification view
  • No login, signup or software install required for inspectors
  • Time-limited or revocable link options
  • Live verification status & cryptographic certificate
Step-by-Step Workflow

How DrainTrace Works

A seamless six-step lifecycle that turns daily kitchen routines into independently sealed compliance certainty.

1
STEP 1 Day 1 Onboarding

SETUP

Establish your estate baseline in the DrainTrace cloud.

Load:
  • Site details (locations, trading hours, responsible managers)
  • Asset Register (grease traps, GRUs, biological dosing systems)
  • Maintenance contracts (service providers, scheduled service intervals)
2
STEP 2 Under 2 Minutes Daily

CAPTURE

Kitchen teams complete the rapid guided mobile capture.

Kitchen teams complete:
  • Photo capture (visual condition of separator & kitchen drainage)
  • Fill-level reading (quick gauge check or dip measurement)
  • Compliance checklist (strainers emptied, dosing unit active)
Designed to complete within two minutes.
3
STEP 3 Maintenance Visits

CONTRACTOR LOGGING

Seamlessly verify external contractor servicing and grease removal.

Record service visits through:
  • Invoice upload (instant digital photo or PDF capture)
  • QR scanning (on-site contractor check-in and confirmation)
  • Contractor data (automated pump-out quantities and disposal records)
4
STEP 4 Automated Engine

VERIFY

The core intelligence layer evaluates all submissions in real time.

Verification Engine checks:
  • Contracts (adherence to required service specifications)
  • Service intervals (flagging early or delayed maintenance)
  • Historical records (pattern consistency across past trading weeks)
  • Compliance patterns (detecting anomalies or fabricated inputs)
5
STEP 5 Append-Only Store

SEAL

Verified records become tamper-evident compliance evidence.

Integrity Guarantee:
  • Cryptographic hashing locks timestamps and photo evidence
  • Append-only architecture prevents retroactive record alteration
  • Permanent, audit-grade proof ready for inspection scrutiny
6
STEP 6 Instant Distribution

SHARE

Share verified compliance evidence with external authorities effortlessly.

Generate reports for:
  • EHOs (during scheduled or unannounced kitchen inspections)
  • Water companies (verifying compliance with Section 111)
  • Insurers (protecting against sewer backup and business interruption claims)
  • Franchise partners (enforcing network-wide operational standards)
Transparent Enterprise Rates

Market Pricing

Predictable, per-site monthly subscription plans designed for multi-site operators of all estate sizes.

PLAN 1

CORE

For: Groups of 5-20 sites
£ 39 / site / month
Billed monthly or annually
Includes:
  • ✓ Guided Capture
  • ✓ Asset Register
  • ✓ Standard Verification Engine
  • ✓ Site Dashboard
  • ✓ Compliance reminders
  • ✓ EHO and water company Record Packs
  • ✓ Sealed Audit Log
Request a Pilot
Most Popular for Growing Brands
PLAN 2

PLUS

For: Groups of 20-100 sites
£ 49 / site / month
Billed monthly or annually
Includes everything in Core plus:
  • ✓ Contractor Visit Log
  • ✓ QR tracking
  • ✓ Invoice OCR
  • ✓ API integration
  • ✓ Estate Dashboard
  • ✓ Brand and region grouping
  • ✓ External Share Links
  • ✓ Insurer Summary
Request a Pilot
PLAN 3

ESTATE

For: 100+ site estates
£ 59 / site / month
Enterprise volume SLA available
Includes everything in Plus plus:
  • ✓ Franchise hierarchy
  • ✓ Benchmarking
  • ✓ Brand-standard audit mode
  • ✓ API access
  • ✓ Single Sign-On
  • ✓ Dedicated success manager
Request a Pilot

Additional Pricing & Custom Licensing

Simple, straightforward terms with no hidden surcharges
Onboarding
£300 per account + £10 per site

Full asset register setup, manager onboarding, maintenance interval configuration, and digital checklist tailoring.

Insurer Summary
£5 per site/month for Core customers

Specialized underwriting risk summary pack formatted specifically for restaurant insurance brokers and underwriters (included in Plus & Estate).

Benchmarking Licences
Available for insurers and water companies

Aggregated compliance benchmarking and drainage risk assessment datasets across geographical catchment zones.

Commercial Pilot Program

Ready to Prove FOG Compliance Across Your Estate?

Join leading UK restaurant groups, franchises, and contract caterers evaluating DrainTrace. Our 30-day guided pilot gives you continuous visibility across your selected trial sites.

Fast Setup Across Selected Sites: Rapid digital asset registration without kitchen disruptions.
No Hardware Required: 100% software-based, mobile-friendly workflow that runs on existing kitchen phones/tablets.
Demonstrable Audit Evidence: Experience ready-to-share EHO and Water Company compliance packs first-hand.
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Complete your details to begin your multi-site pilot evaluation.

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Common Questions

Frequently Asked Questions

Everything you need to know about independent Fats, Oils and Grease (FOG) compliance verification.

DrainTrace is a digital FOG compliance platform helping food-service operators create independently verified compliance records.

No. DrainTrace works alongside existing grease equipment, contractors and maintenance processes.

No. DrainTrace is software-based and does not require new equipment installation.

The guided capture process is designed to take less than two minutes.

Yes. The capture workflow works offline and synchronises later.

Restaurant groups, franchises, pubs, QSR operators and contract caterers.

Environmental Health Officers, water companies, insurers and franchisors.